Administrative Assistant - Medical Division

Job Number
207843
Banner - University Medical Group
Shift
Day
Department
Banner - University Medical Group - Emp Benefits Costs-Shared Svcs
Position Type
FT: Full-Time
Street Address
1501 N Campbell Ave
City & State
US-AZ-Tucson
Posting Category
Administrative / Clerical

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Do you want to grow your career with an award-winning health care leader in a dynamic part of the country?

Would you like to help drive change with an innovative organization?

If you want more and better options for your career then YOU belong at BANNER – University Medical Group.

 

At Banner - University Medical Group (BUMG), we’re creating a world class medical organization that brings together a leadership team committed to a physician-focused structure, while navigating the challenges of moving from a volume-based to value-based health care system.

 

 

We are currently seeking dynamic and customer service driven candidates for Administrative Assistant positions, one suporting our Structural/Interventional Cardiology Team and the other our Pulmonary Team.

 

The Administrative Assistant is crucial to supporting the clinical administrative duties for these teams. This individual maintains the clinic schedule, hospital on call schedules and individual provider calendars and also supports the academic activity for the clinical faculty. 

 

Administrative multitasking abilities and strong computer skills needed. Experience in an academic setting along with expereince working in a medical or healthcare setting with Physicians preferred.

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About Banner - University Medical Group
Join our nonprofit faculty practice plan associated with the University of Arizona Colleges of Medicine in Phoenix and Tucson. Our 800-plus clinicians provide primary and specialty care to patients at highly ranked Banner - University Medical Centers and dozens of clinics while providing mentorship to more than 700 residents and fellows. Our practice values and encourages the three-part mission of academic medicine: research, teaching and excellent patient care.

 

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Stage7-2013

About Banner Health
Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee.

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Job Summary

This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

 

Essential Functions

  • Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.

 

  • Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.

 

  • Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of departments area of responsibility and general knowledge of company policies, practices, and operations.

 

  • Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.

 

  • May coordinate supervisors and/or departments calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.

 

  • May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.

 

  • May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.

 

  • May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.

 

 

Minimum Qualifications

High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.

Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

Preferred Qualifications

Associate's degree

Additional related education and/or experience preferred.