Pharmacy Supply Coordinator

Job Number
Banner - University Medical Center Phoenix
Banner University Medical Center Phoenix - Pharmacy-Hosp
Position Type
FT: Full-Time
Street Address
1111 East McDowell Rd
City & State
Posting Category


Pharmacy Supply Coordinator

Monday  -  Friday (either 5:30am - 2:00pm or 8:30am - 4:00pm)  


The Pharmacy Supply Coordinator will oversee the procurement of medications and supplies for the elite pharmacy department at the Banner University Medical Center in Phoenix, AZ.  The BUMCP pharmacy department is a large, fast paced, high demand, 24/7 department providing both clinical and distributive pharmacy services across all service lines of the hospital.  This work is coordinated through a main pharmacy, NICU pharmacy, OR pharmacy and unit-based pharmacists.  The department utilizes a variety of advanced pharmacy systems, including Pyxis, Cerner, Carefusion PhACTs inventory management system, and bedside barcode medication verification to support workflow efficiencies and bolster patient safety.


Ideal Candidate will have.... 

  • Pharmacy technician experience and pharmacy buyer experience
  • Additional training in specialty areas (such as automatic dispensing technology, controlled substances and satellite pharmacy) 
  • Key skills include time management and customer service
  • Previous purchasing experience is highly preferred 
  • Ability to analyze reports and pick out inventory usage trends is also a key skill



About Banner - University Medical Center Phoenix
Banner - University Medical Center Phoenix is a nationally recognized academic medical center. The world-class hospital is focused on coordinated clinical care, expanded research activities and nurturing future generations of highly trained medical professionals. Our commitment to nursing excellence has enabled us to achieve Magnet™ recognition by the American Nurses Credentialing Center. The Phoenix campus, long known for excellent patient care, has over 730 licensed beds, a number of unique specialty units and is the new home for medical discoveries, thanks to our collaboration with the University of Arizona College of Medicine - Phoenix. Additionally, the campus responsibilities include fully integrated multi-specialty and sub-specialty clinics, and with a new $400 million campus investment, a new patient tower and 2 new clinic buildings will be built.



About Banner Health
Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee.


Job Summary

This position is responsible for purchasing, maintaining inventory, and coordinating semi-annual inventory for medications and supplies in the department. This individual expedites backorders and emergency orders to ensure critical shortages are resolved. Communicates with vendors and manufacturers; researches and compares medication prices in support of the current contracts; reviews and implements contract responsibilities. Must be knowledgeable of the hospital medication formulary, current medication usage trends, and purchasing needs of the department. Expedites medication recalls and returns medications as appropriate. Completes dispensing, compounding and clerical functions in the General Pharmacy, Sterile Products Area, and Prescription Pharmacy (where applicable). Assists the Pharmacist in dispensing medications and maintaining appropriate patient records, charges and inventory control.


Essential Functions

  • Ensures adequate inventory. Procures medications and supplies at the bid price or most economical available cost. Inventories, evaluates need, sets reorder points, and establishes order quantities for medications including controlled substances. Submits orders to local wholesalers daily or from direct accounts as needed.


  • Reconciles invoices with merchandise received, codes invoices for payment, and processes invoices according to current Accounts Payable standards. Works closely with vendor representatives to resolve procurement and billing problems. Reconciles inter facility borrow/loan charges on a monthly basis. Compiles cost data, prepares reports, and processes interdepartmental charges.


  • Acts in an expeditor role for back orders and has the authority to change vendors if primary vendor cannot supply needed medications. Communicates to staff all backorders and out of stock medications.


  • Addresses medication recall notices. Removes medication from current inventory, returns, and completes documentation as directed in recall notice. Maintains files and adequate documentation related to medication recalls.


  • Coordinates removal of all outdated and unusable items from inventory. Sends outdated and unusable medications to selected returns company for reimbursement. Processes invoices and maintains files with adequate documentation related to returned medications.


  • Reviews and participates in the analysis of new and existing agreements for greater cost savings. Takes part in system wide task forces for standardization of product and services and implementation of system wide agreements.


  • Works as a liaison to the contract team to promote standardization and utilization efforts. Is a resource for product and vendor information for the facilities and as a resource for products and suppliers. Works closely with assigned departments to understand and meet their needs regarding product specification and selection.



Minimum Qualifications

Requires pharmacy technician licensure in the state of practice (where applicable). Pharmacy technician certification required.

Must demonstrate proven knowledge of pharmacy inventory and supplies as typically obtained through 2 to 3 years pharmacy technician experience. Must possess good organizational, problem solving and computer skills. Must have good written and verbal communication skills for interfacing with all levels of staff, physicians, patients and other contacts. Ability to learn, comprehend, and interpret contract language and legal issues of the procurement process.

Ability to use multiple software packages on a personal computer and have a working knowledge of Medication Management Information System (MMIS)

Preferred Qualifications

Pharmacy technician experience and pharmacy buyer experience preferred. Additional training in specialty areas (such as automatic dispensing technology, controlled substances and satellite pharmacy) preferred.

Additional related education and/or experience preferred.